Workplace / DeskHub

Workplace overview

DEMO DATA

Demo user

Employee view

Prototype only: desk availability, attendance and analytics below are illustrative. No employee names, real bookings or live Microsoft 365 data are included.

Your workplace, made simpler.

Find a desk, coordinate office days and understand how space is used.

Desks in directory

205

Across 3 floors

Available today

—

Illustrative availability

Projected occupancy

68%

Sample scenario

Bookings this week

142

Fictional demo figure

Office floor plan

Select a floor and a desk to view its features or make a demo booking.

AvailableBooked (demo)Unavailable

Schematic reconstruction from the office workbook. Positions are approximate, not an architectural or evacuation plan.

Select a desk

Desk details and demo booking actions will appear here.

My demo bookings

Stored in this browser only.

0 bookings

No demo bookings yet. Select a desk to try it.

Office at a glance

Illustrative weekly utilisation by floor.

Book a desk

Choose a date, floor and desk. Booking actions are simulated locally.

Choose your workspace

Use filters to find equipment that suits your work.

AvailableBookedUnavailable

Select a desk

Desk details appear here.

Team calendar

A sample view of team presence to help people coordinate office days.

Sample colleagues in

Fictional attendance

Teams represented

Illustrative groups

Floors in use

Example scenario

Shared desk zones

Example configuration

Who's in this week?

Fictional names and attendance for demonstration only.

Sample team presence

Team	Example presence	Suggested area	Coordination
Operations	8 colleagues	Floor 1 · Zone A	Good overlap
Customer Support	7 colleagues	Floor 2 · Zone B	Good overlap
Finance	4 colleagues	Floor 2 · Quiet area	Partial overlap
IT & Digital	5 colleagues	Floor 3 · Zone A	Good overlap

Space utilisation

Management view of capacity and potential opportunities.

All figures on this page are illustrative scenario data. Do not use them for real estate or staffing decisions until connected to verified booking records.

Illustrative average occupancy

68%

Sample weekly pattern

Potential unused capacity

32%

Scenario estimate

Peak day

Tuesday

Illustrative pattern

Opportunity

Review

Validate with real data

Weekly occupancy

Example percentage of desks occupied by weekday.

Occupancy by floor

Illustrative average.

Management opportunity

Use real, anonymised booking data to identify consistently underused areas before considering desk reallocation or space changes.

Potential benefits to measure in a pilot

Suggested success measures—not claimed results.

Measure	Baseline needed	What success might look like
Time to find a desk	Short employee survey	Less time spent searching
Desk utilisation	Verified bookings and capacity	Better visibility of demand
Booking no-shows	Booking vs check-in data	Fewer unused reservations
Team coordination	Employee feedback	More predictable shared office days
Accessibility fit	Desk attributes and approved needs	Suitable desks easier to locate

Admin settings

Example policy controls for a future production rollout.

DEMO CONTROLS

Booking policies

These switches demonstrate the intended settings UI only; they do not enforce rules in a shared system.

Prevent double bookingOnly one reservation per desk and date

Booking horizonAllow reservations up to 30 days ahead

Release no-show desksIllustrative release after 10:00

Require check-inConfirm arrival on the day

Accessibility features filterExpose suitable desk attributes

Weekly utilisation reportPrepare a weekly management summary

Employee directory

Add or remove demo employees. Changes are saved in this browser only.

0 employees

Employee	Team	Email	Action

Use fictional details for demonstrations. This version has no login, shared database or access controls, so do not enter real employee data.

Desk directory attributes

Extracted from the workbook without names or priority occupant fields.

Dual-monitor desks

—

Sit/stand desks

—

Production readiness checklist

☐ Microsoft Entra ID sign-in and access groups

☐ Shared booking database and conflict protection

☐ Approved privacy notice and retention policy

☐ Accessibility and security review

☐ IT-approved Teams deployment and support owner